Setting up a boardroom and arranging the furniture can be quite a hard task because not only do you have to work within the confinement of the room, but you must make sure that everyone that is in the boardroom can see each other and can communicate effectively.
The first thing that you should take into account when setting up meeting room furniture is the layout. You want to establish whether you want to use meeting room tables or just have a large boardroom table. The advantage of using meeting room tables is that you can change the configuration round depending on how the room is used. On the other side, you may not be able to move a boardroom table, but it will be eye catching and will look professional.
Whatever you decide, the next stage is to look at the floor plan and there are a number of options available to you. The most common layout is the classroom floor plan. This involves placing tables in rows and having people sit at one side of the table facing a particular way. The downside to this is that it can prove difficult for everyone to communicate.
Another common layout is the U shape. This is where the meeting tables are arranged in almost a square with one side cut off. This is where a speaker or presenter will be leading the meeting from. The benefit of this type of layout is that the centre can be used for audio visual equipment such as projectors. The main advantage of this layout is that it is fantastic for presentations and speakers at meetings and also everyone can see each other and it is easier to communicate.
The last layout is the boardroom table layout. The most common layout for corporate meetings as it is just one table and is the best layout for communication as everyone is in relatively close proximity to one another.
The final thing to consider is the seating situation. Depending on the type of layout, the seating that you want may differ. For example if you have a classroom layout, you will probably want smaller meeting room chairs with perhaps 4 legs or a cantilever base. If you have a boardroom table, however, you may want to get larger executive chairs as they will help give the boardroom a professional look.